Hinckley-Finlayson Public Schools
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HINCKLEY-FINLAYSON PUBLIC SCHOOLS
OUT-OF-STATE TRAVEL BY SCHOOL BOARD MEMBERS
POLICY #214

PURPOSEThe purpose of this policy is to control out-of-state travel by school board members as required by law.
GENERAL STATEMENT OF POLICYSchool board members have an obligation to become informed on the proper duties and functions of a school board member, to become familiar with issues that may affect the school district, to acquire a basic understanding of school finance and budgeting, and to acquire sufficient knowledge to comply with federal, state, and local laws, rules, regulations and school district policies that relate to their functions as school board members.  Occasionally, it may be appropriate for school board members to travel out of state to fulfill their obligations.
APPROPRIATE TRAVEL Travel outside the state is appropriate when the school board finds it proper for school board members to acquire knowledge and information necessary to allow them to carry out their responsibilities as school board members.  Travel to regional or national meetings of the National School Boards Association is presumed to fulfill this purpose.  Travel to other out-of-state meetings for which the member intends to seek reimbursement from the school district should be pre approved by the school board.
REIMBURSABLE EXPENSESExpenses to be reimbursed may include transportation, meals, lodging, registration fees, required materials, parking fees, tips and other reasonable and necessary school district-related expenses.
REIMBURSEMENT    
  1. Request for reimbursement must be itemized on the official school district form and are to be submitted to the designated administrator.  Receipts for lodging, commercial transportation, registration, and other reasonable and necessary expenses must be attached to the reimbursement form.
  2. Automobile travel shall be reimbursed at the mileage rate set by the school board.  Commercial transportation shall reflect economy fares and shall be reimbursed only for the actual cost of the trip.
  3. Amounts to be reimbursed shall be within the school board’s approved budget allocations, including attendance at workshops and conventions.


ESTABLISHMENT OF DIRECTIVES AND GUIDELINES
The superintendent shall develop a schedule of reimbursement rates for school district business expenses, including those expenses requiring advance approval and specific rates of reimbursement.  The superintendent shall also develop directives and guidelines to address methods and times for submission of requests for reimbursement.


Legal References:
                       Minn. Stat. § 123B.09, Subd. 2 (School Board Member Training)
                       Minn. Stat. § 471.661 (Out of State Travel)
                       Minn. Stat. § 471.665 (Mileage Allowances)
                       Minn. Op. Atty. Gen. No. 1035 (August 23, 1999) (Retreat Expenses)
                       Minn. Op. Atty. Gen. No. 161b-12 (August 4, 1997) (Transportation Expenses)


Adopted 10/14/13
Re-Approved 07/06/2015
Re-Approved 4/11/2016
Re-approved 2/8/2021

Printable Page
 PO Box 308, 201 Main Street East, Hinckley MN 55037 • Telephone 320-384-6277 • Fax 320-384-6135 • Hours: M-F 7am - 4:30 pm
  • ISD 2165
    • District
    • Board of Education >
      • Accomplishments and Goals
      • Board Minutes
      • School Board Members
      • Literacy Plan
      • Notices
    • Testing Information
    • Career Opportunities
    • District Office Staff
    • District Policies
    • Indian Education
    • School Year Calendar
    • Superintendent >
      • Revenue and Expenditures
    • Activities Director
    • Curriculum Director
    • Technology Director
    • Transportation
    • Achievement and Integration Plan
    • World's Best Workforce
    • MDE School Report Card
  • Community Ed
  • Schools
    • Finlayson Elementary >
      • Office and Administration
      • Early Childhood Education >
        • ECFE
        • Enrollment Forms
        • Preschool F.A.Q.
        • Pre-School Handbook
      • Kindergarten
      • First and Second Grade
      • Third and Fourth Grade
      • Fifth and Sixth Grade
      • PE/Arts & Music
      • Resource Department
      • PTO
    • Hinckley Elementary >
      • Office and Administration
      • Kindness Wall
      • Early Childhood Education >
        • ECFE
        • Enrollment Forms
        • Preschool F.A.Q.
        • Pre-School Handbook
      • Kindergarten
      • First Grade
      • Second Grade
      • Third Grade
      • Fourth Grade
      • Fifth Grade
      • Sixth Grade
      • PE/Arts & Music
      • The Inspiration Zone
      • Resource Department >
        • Title One Education
        • Special Education
      • PTO
    • Hinckley-Finlayson High >
      • Office and Administration
      • English Department
      • Fine Arts Department
      • Home and Business Department
      • Math Department
      • Physical Education Department
      • Resource Department
      • Science Department
      • Social Studies Department
      • World Languages Department
    • Empower Learning Center
    • Pine County Transition Program
  • Activities
    • HF Sports Live Stream
    • Activities Director
    • Activity Registration
    • Activities Schedule
    • Athletic Trainer
    • Winter Sports >
      • Boys Hockey
    • Extra-Curricular Activities >
      • FCCLA
      • FFA
      • GSA
      • Native American Student Association
      • Minnesota Honor Society
    • Sports Facilities
    • FAQ
    • Community Education
  • Students
    • Website Links
    • Student Handbook
    • PSEO
    • School Year Calendar
    • Subject Matters
  • Parents
    • Choice Boards
    • Jaguar Track
    • MENUS >
      • Application for Reduced meals
      • Breakfast Menu
      • Elementary Lunch Menu
      • High School Lunch Menu
    • School Year Calendar
    • School News - The Jaguar Echo
    • Enrollment Forms
    • Student Handbooks >
      • Pre-School Handbook
      • Elementary Student Handbook
      • High School Student Handbook
    • Nurse's Desk
    • ParentVue & Schoology links >
      • ParentVue
      • Schoology site
      • ParentVUE Instructions
      • Schoology Access Code
    • Social Emotional Resources
    • Technology
  • Staff
    • Time Clock
    • Staff Resources >
      • Curriculum documents
      • Email Login
      • Employee Emergency Health Information
      • Fitness Center Agreement
      • Incident Report
      • Master Agreement
      • Schoology
      • SCRED
      • Staff Software Request Form
      • Skyward
      • Social Emotional Resources
      • Sp.Ed Forms
      • Synergy
    • Tech Help Desk
    • 3CX Login
    • Request for Transportation
    • Family Medical Leave Forms
    • Flex Reimbursement Form
    • MSHSL
    • District Claim Form
    • PD Request Form
    • Support Staff Handbook
    • Elementary Staff >
      • Elementary Staff Handbook
      • HES Sub Handbook
      • FES Sub Handbook
  • This Month